- SOLUTION
Client Funding Solutions
A fully automated client funding management solution that connects rostering, billing, and budgets to deliver accurate claiming, real-time oversight, and strong NDIS compliance.
- FINANCIAL
Client Funding Report
Live funding reports combine spend, time, and projections to give a clear, practical view of whether a client’s NDIS budget is on track — or needs adjustment.
- Shows the client’s starting budget, total claimed to date, and remaining funding in real time.
- Displays the percentage of the plan period elapsed alongside the percentage of the budget used.
- Calculates average weekly spend and projects total plan usage based on current claiming trends.
- BILLING
One-Touch Invoicing
Rostered services flow directly into billing, with clear approval stages that make it easy to see what’s ready, what needs review, and what’s already been invoiced.
- Billing items are auto-generated from rostered services
- Three clear billing stages
Billing items are automatically organised into Pending, Approved, and Exported, giving instant visibility of what needs action.
- Auto-approval workflows
- One-click export to accounting software for fast, accurate invoicing
- Instant PRODA Bulk Uploads
- PREMIUM ADD-ON
Billing Audit
Client budgets are automatically cross-checked against actual billing and rostered services, making it easy to spot under-billing, over-billing, or errors before claims are submitted.
- Compares expected weekly funding from the client budget against actual invoiced and rostered amounts.
- Clearly shows dollar and percentage differences for each client, making variances obvious at a glance.
- Automatically flags under-billing and over-billing, highlighting clients that need attention.
- CARERS
Km Budgeting & Tracking
A simple but powerful system to control, track, and approve kilometres — giving providers real oversight of travel costs that are often missed in NDIS billing.
- Providers set daily and weekly kilometre limits per client.
Kilometres within limits are auto-approved, exceptions sit in Pending for review, and teams can approve, reject, or export with full visibility.
- Carers log kilometres directly in the app, with entries instantly visible on the kilometre approval screen.
- ENTERPRISE TIER
What can be customised?
The following customisations are available for organisations on our Enterprise tier:
Timesheet Auto-Approval rules
Choose conditions such as minimum characters in notes, clock in & out duration or any other condition to
Bespoke Billing Logic
Custom rules for unique SIL billing structures.
Data Warehousing
Direct SQL access to your data for BI teams.
- EXPLORE
Explore Other Features
Explore powerful tools built to manage rostering, compliance, clients, operations and more — all in one system.
Automatically flags unexpected increases or drops in client billing.
FUNDING COMPLIANCE
Live funding reports show whether each client’s NDIS funding is on track or needs adjustment.
FUNDING COMPLIANCE
Advanced notification and escalation system that is based on role-based alerts.
CLIENT COMPLIANCE
Customisable and comprehensive incident management workflows escalation alerts.
CLIENT COMPLIANCE
Live training tracking with custom protocols and carer sign-offs.
CLIENT COMPLIANCE
Customisable forms and automated workflows built around your processes.
CLIENT COMPLIANCE
Gain full compliance and operations visibility with Intelligen’s reporting tools.
OPERATIONS
Advanced notification and escalation system that is based on role-based alerts.
OPERATIONS
Custom-built AI, BI, reporting, APIs, and workflows tailored to your organisation
ADVANCED CUSTOMISATION